Assistant Finance Director
Company: Government Finance Officers of Connecticut
Location: West Haven
Posted on: January 27, 2023
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Job Description:
This is very responsible professional accounting, administrative
and supervisory work involving the performance of a variety of
professional financial control functions.Work involves
responsibility for the supervision of all accounting functions and
the analysis and reconciliation of various financial statements.
Duties include account reconciliation, cash management, accounting
for various city funds, monthly financial reports, year-end
reports, bank reconciliation, financial analysis and internal
audit. This position also has the responsibility for making
difficult accounting technical decisions. The work requires that
the employee have considerable knowledge, skill and ability in
every phase of municipal accounting and control
functions.SUPERVISION RECEIVEDWorks under the direction of the
Director of Finance -or his/her designee.SUPERVISION
EXERCISEDSupervises employees involved in accounting, accounts
payable and receivable, purchasing and other related accounting
functions.ESSENTIAL DUTIES AND RESPONSIBILITIESDirects routine
accounting functions through accounting staff including accounts
payable, accounts receivable, purchasing and payroll.Acts on behalf
of the Director of Finance in his or her absence and performs other
duties delegated by the Director.Prepares a variety of reports
including monthly, quarterly and annual financial status reports;
prepares surveys and other government reports.Conducts an
accounting analysis of the city and board of Education general
funds and other special funds such as Police Pension Fund. Analyzes
and reconciles balance sheet accounts, prepares journal entries
adjusting accounts to properly reflect activity.Reviews budget
transfer/appropriation requests, prepares and submits transfers
and/or appropriations resolutions for City Council action.
Maintains log book on requested budget transfers and
appropriations. Monitors budget transfers from contingency
account.Prepares and periodically updates cash flow, revenue and
expenditure forecasts.Serves as liaison with outside auditor,
compiles and submits preaudit information, prepares response to
management letter issued by auditor, conveys audit findings to
department heads and mails annual audit report with city's
responses to appropriate state and federal agencies.Prepares and
submits annual debt service payment schedule for budgeting
purposes. Reconciles debt service expenditure accounts and makes
necessary entries.Maintains fixed asset inventory and performs site
audits to verify assets.Approves purchase orders and payment
vouchers, check vouchers, payroll submission sheets for the Finance
Department, and requests for vacation, personal, compensatory and
sick time leaves.Interfaces with department heads and Board of
Education to resolve accounting issues.Schedules, assigns and
reviews work of subordinates and appraises their
performance.Assists in designing changes in computerized accounting
and other financial management procedures or formats and in the
preparation of various segments of the city's annual
budget.NONESSENTIAL DUTIESNone.KNOWLEDGE, SKILLS AND
ABILITIESConsiderable knowledge of the city's financial and
accounting system, including policies and financial reporting
requirements.Considerable knowledge of governmental accounting
principles and procedures, including auditing, payroll, cash
management and budgeting.Considerable knowledge of the operations
of municipal departments from an accounting
perspective.Considerable skill in business mathematics.Considerable
ability in oral and written communications.Considerable ability to
administer an accounting unit and to supervise the work of
others.Considerable ability to establish and maintain effective
working relationships with superiors, associates, subordinates,
banks, officials of other agencies, auditors and the general
public.QUALIFICATIONSA bachelor's degree from a recognized college
or university in business, accounting, public administration or a
related field, supplemented by courses in public accounting plus
five years of responsible accounting experience, including at least
two years in a government and two years of supervisory experience,
or an equivalent combination of education and experience. CPA
preferred.SPECIAL REQUIREMENTSNone.TOOLS AND EQUIPMENT
USEDComputer, calculator and standard office equipment.PHYSICAL
DEMANDSThe physical demands described are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. The employee is frequently required to sit,
talk and listen. Occasionally the employee is required to walk, use
hands and fingers to operate office equipment and reach with hands
and arms. The employee may occasionally lift/or move up to 10
pounds. Specific vision abilities required for this job include
close vision and the ability to adjust focus.WORK ENVIRONMENTThe
work environment characteristics described here are representative
of those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions. The work isconducted in typical office working
conditions with virtually no disagreeable features. The noise level
in the work environment is generally quiet.GENERAL GUIDELINESThe
duties listed above are intended only as illustrations of the
various types of work that may be performed. The omission of
specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to
the position.The job description does not constitute an employment
agreement between the employer and employee and is subject to
change by the employer as the needs of the employer and
requirements of the job change.
Keywords: Government Finance Officers of Connecticut, West Haven , Assistant Finance Director, Accounting, Auditing , West Haven, Connecticut
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