Conference Reservation Coordinator
Company: Wilson Sonsini Goodrich & Rosati, Professional
Location: New York City
Posted on: April 1, 2026
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Job Description:
Wilson Sonsini is the premier legal advisor to technology, life
sciences, and other growth enterprises worldwide. We represent
companies at every stage of development, from entrepreneurial
start-ups to multibillion-dollar global corporations, as well as
the venture firms, private equity firms, and investment banks that
finance and advise them. The firm has approximately 1,100 attorneys
in 17 offices: 13 in the U.S., two in China, and two in Europe. Our
broad spectrum of practices and entrepreneurial spirit allow
exceptional opportunities for professional achievement and career
growth. The firm is currently recruiting for a Conference
Reservation Coordinator for our New York office. This role is
responsible for managing the scheduling and coordination of
conference room reservations and meeting support, including
technical and hospitality services. This role acts as a liaison
between meeting hosts, internal departments (including Facilities,
IT and/or Marketing), to ensure that all logistical, audiovisual,
and catering needs are met. The ideal candidate brings strong
attention to detail, excellent communication skills, and a
proactive, service-oriented mindset. This position is available as
a fully on-site work schedule. Responsibilities: Reservation &
System Management Reserve conference rooms and event spaces using
the firm’s room management software Utilize firm tools to create
necessary links for meetings with video conferencing Update
meeting/event reservations with all relevant meeting details,
including setup and other Facilities related instructions, catering
notes, IT needs, VC link information, and attendee lists as needed
Monitor room availability and resolve scheduling conflicts in a
timely and professional manner Meeting Coordination & Logistics
Understand room capabilities and service options across locations
to be able to place requestors in the rooms that best fit their
needs Contact hosts of all video conferencing (VC) requests,
special configuration, or event space reservations to review and
confirm specific needs Provide and discuss available conference
room setup options, confirming the host’s preferred layout and
equipment requirements Confirm catering needs and coordinate with
designated individuals placing catering orders in each office to
ensure accurate and timely food and beverage service Verify
audiovisual requirements and coordinate with the local IT
technician to ensure appropriate onsite technical support Ensure
video conferencing links are accurate and functional for all
meetings Participate in planning meetings with the Marketing team
when they are overseeing an event to ensure seamless coordination
Assist as needed with confirming room set up is consistent with
request details Qualifications: High school diploma required 3
years of reception experience required, videoconference booking
experience is preferred Must possess excellent verbal and written
communication skills, including ability to effectively communicate
with internal and external customers or clients Must be able to
work under pressure and meet deadlines, while maintaining a
positive attitude and providing exemplary customer service Ability
to work independently and to carry out assignments to completion
within parameters of instructions given, prescribed routines, and
standard accepted practices Strong organization, attention to
detail and proofreading skills Proficiency with a variety of
software including MS Office - Word, Excel, Outlook, PowerPoint The
primary location for this job posting is in New York. The actual
base pay offered will depend upon a variety of factors, including
but not limited to the selected candidate’s qualifications, years
of relevant experience, level of education, professional
certifications and licenses, and work location. The anticipated pay
range for this position is as follows: $29.83 - $40.36 per hour.
The compensation for this position may include overtime and a
discretionary year-end merit bonus based on performance. We offer a
highly competitive salary and benefits package. Benefits
information can be found here . Equal Opportunity Employer
(EOE).
Keywords: Wilson Sonsini Goodrich & Rosati, Professional, West Haven , Conference Reservation Coordinator, Administration, Clerical , New York City, Connecticut
